LIMOSS PRIVACY NOTICE - 31 JANUARY 2020
This notice describes how LIMOSS, as controller, collects, uses, shares and retains the personal information about you and informs you about your choices and rights in relation to your personal information. LIMOSS is committed to ensuring that any personal information it receives is protected and handled in accordance with applicable data protection laws.
For the purposes of this privacy notice, references to “we”, “us” or “our” shall refer to LIMOSS.
This notice was updated on 14 October 2019.
London Market Operations & Strategic Sourcing Limited (LIMOSS) is incorporated by the Companies Act 2006 (Company Number 11240955) and its principal place of business is at One Lime Street, LONDON, EC3M 7HA.
This notice applies to:
each such individual referred to as “user”, “you”, “your”.
Personal information or “personal data” means any information relating to an identified or identifiable natural person, known as a ‘data subject’. We may process the following personal data about you:
Identity, profile and contact information, by way of example:
This information is usually provided by you or we may obtain it from third parties such as your employer, social media sites, people who provide a reference about you or background screening companies. We will likely be unable to assist or provide the service unless you provide the relevant information, and some information will be mandatory for our compliance with the law (e.g. diversity information to comply with equality laws as part of the recruitment process).
Usage data and device information, by way of example:
This information will be mostly of technical nature and provided automatically by your device.
User owned data, by way of example:
You should not provide to us information about others unless you have their permission to do so.
We will rely on the information provided by you as accurate, complete and up to date, and we shall be grateful if you would inform us of any changes.
Generally, we will use your information as required to interact with you and to operate and develop our services.
In particular, we will use your information when:
(a) responding to your communications or requests, for example, by filling in a form on our website;
(b) providing the services, including our website, features, content, Market Services, internal tools and platforms, and other services;
(c) facilitating your account for Market Services, ensuring the proper administration and maintenance of our systems which may include third party service provider systems, enabling the creation and resolution of service requests;
(d) notifying you of changes to our services, information about issues and outages, changes to terms and conditions, and other service messages;
(e) sending you or, as appropriate, your employer, notices, invoices and collecting payments;
(f) engaging service providers to fulfil functions in relation to our services, including webhosting, payment facility, logistics, data storage, information security, debt recovery, technology licensing and other functions;
(g) sending you marketing in accordance with the law;
(h) ensuring the security of our business and preventing and detecting fraud or illegal conduct;
(i) administering our business, including complaints resolution, troubleshooting, data analysis, quality control, staff training, testing of new features, research, statistical and survey purposes;
(j) developing and improving our services;
(l) complying with applicable law, including in response to a lawful request from a court or regulatory body; and
(m) process user owned data for the purposes of providing our Market Services.
The legal basis for our processing of personal data for the purposes described above will typically include:
Most of the personal information we process is processed by our personnel in the UK. However, some of our service providers may store or access your personal information in the EU or outside the EU in ensuring the proper operation and maintenance of our services. Where this is the case, we will ensure that such “transfer” of personal information is lawful and that your personal information is adequately protected, for example, by entering into standard contractual clauses with the other party or putting in place other safeguards. You may contact us if you have any questions about these safeguards.
Accordingly, there will be circumstances where we may wish to disclose or are compelled to disclose your personal information to third parties. These scenarios include disclosure to:
We will retain your personal information for as long as is reasonably necessary to fulfil the relevant purposes set out in this notice. The retention period will primarily be determined by relevant legal and regulatory obligation and/or duration of our business relationship with you, the specific service(s) provided to your employer or another associated party. You may contact us if you have any questions about our retention policy.
We will securely delete your personal information if there is no valid reason for retaining your data. In exceptional circumstances, we may retain your personal information for longer periods of time if we reasonably believe there is a prospect of litigation, in the event of any complaints or if there are other valid business reasons why the data may be needed in the future.
We may keep an anonymised form of your personal information, which will no longer refer to you, for statistical purposes without time limits, to the extent that we have a legitimate interest in doing so.
We will use appropriate technical and organisational information security measures to try to prevent unauthorised access to your personal data. However, please be aware that the transmission of information via the internet is never completely secure. Whilst we can do our best to keep our own systems secure, we cannot control the whole of the internet and we cannot therefore guarantee the security of your information as it is transmitted to and from our website.
Our Market Services will be subject to appropriate technical and organisational information security measures in accordance with our client terms including the measures adopted by our service providers.
Where you have created or received a password or authentication code which enables you to access certain parts of our services, you are responsible for keeping this password or authentication code confidential. We ask you not to share your password or authentication code with anyone.
If you would like us to stop sending you marketing communications you may use the unsubscribe link in our marketing communications, by amending the settings in our services or by contacting us.
Data subjects, but also other individuals depending on applicable law, have numerous rights in relation to their personal data. For further information about your data protection rights please visit the website of your local data protection authority.
We aim to acknowledge your request as soon as possible and will address your query within one month.
Please note that our services and websites may link to the websites or services of third parties. Where this is the case, please refer to their privacy notices and terms for information about how they may process your personal information.
Our services and websites are not directly intended for children and should not be used by them.
If you have any questions relating to data protection that you believe we will be able to answer, please contact our Data Protection Representative:
Data Protection Representative
1 Lime Street
EC3M 7HA, London
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